It is not uncommon for complex or medium to large projects to fail due to lack of critical knowledge, best practices and key ingredients which guarantee success. LCM has been effectively working with our partners and clients in the formation, launch and maturity of their Programme Management Office (PMO). Our senior associates in the programme and project management space carry a long history of successful delivery of projects and management and execution of major programmes.
LCM has developed its own PMO model and offers an out-sourced PMO function to its partners and clients. The purpose of this function being outsourced is to allow the client to not have an expensive insourced function which may need to be sized or re-sized in line with the business requirements and funding constraints every quarter. The partners and clients can utilize this function as and when required and will be able to access some of the industry’s best qualified resource on an as needed basis. The PMO function outsourcing is tailored to suit individual client and their business.
The PMO function delivers:
Programme Delivery Assurance Imperatives
- Correct, Effective & Timely Mobilisation, to ensure that all the programmes’ baselines are defined, understood and agreed across all business units or functional areas, i.e., cost, supplier scope, accountability, programme management controls, synergies/benefits and delivery baselines
- Implementation of Metrics Based Reporting to ensure maximum visibility of delivery and resultant synergies/benefits realisation
- Implementation of Independent Reporting of delivery, dependency and risk/issue management to mitigate any risk to delivery from within any constituent part of the Programme and extra Programme dependencies, such that the client is aware of all delivery reporting channels to provide early warning of programme risk and overall failure
- Knowledge Transfer is effected and that knowledge acquisition is ensured, such that IPR is retained within the client business, in terms of experience and expertise and that future repeatability is secured
- Robust, Commercial Management to minimise scope creep through tight, contractual change control of the post mobilisation scope, contractual obligations and cost baselines, and overall robust commercial management
- Accurate & Prioritised Information on Achievement of Planned/Forecast Delivery, i.e., key integration milestones and synergies/benefits, such that planned, external communication, especially market sensitive communication, by the clients’ senior management is not jeopardised
- Ongoing Evaluation Reviews of planned/forecast versus actual in terms of delivery achievement, budget spend and synergies/benefits realisation
- Informed Decision Making & Appropriate Challenge, leading to sound business conclusions through the provision of independent evaluation reviews of full delivery visibility to the Programme Sponsor and Executive Steering Committee
Programme Delivery Assurance Approach
- The approach to programme delivery assurance is to totally align to client’s strategic imperatives; the creation of a Programme Assurance Plan will be in full alignment with the overall Programme Plan, in terms of the approved baselines – scope, key milestones, timescales, cost and programme management controls
- The PMO will provide with active advice and guidance to the programmes, portfolios and projects, in order to instill a proactive delivery culture
Programme Delivery Assurance by the PMO will include:
- Top Down Quarterly Reviews of the overall Programme covering key governance and management areas of programme risk, e.g., synergy/benefits realization, stakeholder management, transition management, responsibility, accountability and authority, executive leadership commitment
- Specific Deep Dives, e.g., of either a programme, portfolio or project, the interfaces between selected work areas, extra programme dependencies
- Dynamic, Proactive Project Evaluation Reviews (PERs), e.g., of either a programme, portfolio or project, in order, review and deliver progress against its scope, cost, and timescale baselines and in accordance with its synergy/benefits baseline
- Dynamic Reactive Activities, when following a PER, the work area is placed in Intensive Care in order to identify, and to put in place and progress an action plan to address an identified shortcoming, prevent reoccurrence and ensure the shortcoming is not elsewhere
- A Tiger Team would be assigned to work with the relevant team(s) of a work area in Intensive Care and would comprise programme delivery assurance resources (PMO), and appropriate technical expertise from the Technical Design Authority, and where required, from outside the programme
Static Scheduled Reviews will also be undertaken, e.g., of the adherence to the programme management controls, the efficacy and effectives of these controls, risk/issue logs, dependency registers, change control and so promote continuous improvement.